Preamble:

We, the Alumni of the IUBAT—International University of Business Agriculture and Technology, in order to create a unified body, develop mutual interest among ourselves, establish mutually beneficial relations between the IUBAT and its Alumni, and promote the interests of IUBAT, do hereby form ourselves into an Association and adopt this constitution.

Article I: Name
Sec 1 This Association shall be known as the “IUBAT ALUMNI ASSOCIATION”, the abbreviation of which shall be IUBATAA.

Article II: Membership, Duties and Privileges of Members

Sec 1 Membership of the Association shall be of three kinds – Honorary Membership, Regular Membership and Affiliated Membership.
Sec 2 Regular Membership shall be open to all holders of any academic title or degree/diploma/certificate awarded by the IUBAT—International University of Business Agriculture and Technology.
Sec 3 Honorary Membership shall be open to any person who had or has direct relation with IUBAT or IUBATAA and has rendered meritorious services to IUBAT or to the Association.
Sec 4 Affiliated Membership shall be open to all holders of similar degrees, diplomas and certificates offered by IUBAT who voluntarily apply for membership.
Sec 5 Duties of Regular and Affiliated Members. A Regular and Affiliated Member shall:
a) pay the membership fee and other dues as approved by the Board of Managers
b) affiliate himself/herself with any particular college or campus or chapter alumni association of his/her choice
c) furnish the Executive Secretary and the Secretary-Treasurer of his/her chapter his/her mailing address, other relevant information and promptly notify them of any change thereof.

Sec 6 Rights and Privileges of a Regular and Affiliated Member. A regular and affiliated member shall:

a) vote for any office in the college, campus or chapter to which s/he belongs or of the Association
b) receive all the publications of the Association.
c) May be elected to any office in the college, campus or chapter to which s/he belongs or of the Association, subject to restriction specification Article V.1.

Sec 2 Qualifications for the Office:

a) All officers must be Regular Members of the Association.
b) The Executive Secretary, in order to insure the expeditious and efficient functioning of the Association and to foster close relationship and effective cooperation between the Association and the Administration, and the Student Body of IUBAT—International University of Business Agriculture and Technology, must be a resident of Dhaka, Bangladesh. S/he shall hold regular office at the IUBAT Alumni Office at the IUBAT—International University of Business Agriculture and Technology, the official domicile of the Association.

Sec 3 Duties and Responsibilities of the Officers:

a) The President shall preside over all meetings of the Board of Managers and shall be chief executive of the Association. S/he shall appoint all committee, except as herein otherwise provided upon the recommendation of the Executive Committee.
b) The Executive Secretary shall assume immediately the duties of the President in the event of the latter’s death, resignation or incapacity. If the unexpired term exceeds three months the Board of Managers shall elect immediately a new President from the candidates nominated by the Executive Committee.
c) The Executive Secretary shall attend all meetings, prepare the business thereof and keep a record of all proceedings. In collaboration with the President, s/he shall serve as the connecting link between the Board of Managers and Executive Committee, between the Board of Managers and/or Executive Committee and the Alumni, and between the Association and the IUBAT authorities. S/he shall hold office in IUBAT. S/he shall be close in contact with all alumni and components pass out to them all necessary information about IUBAT and alumni activities, subject to the supervision and control of the President. S/he shall keep in his/her office, alumni rosters arranged alphabetically with all pertinent data such as year of graduation, status, activities, achievements, residence, etc. which must be kept up to date. S/he shall preside over all meetings of the Executive Committee and s/he shall be empowered to call a special meeting of the Executive Committee.
d) In the event of death, resignation or incapacity of the Executive Secretary, the President shall appoint a new Executive Secretary to serve the unexpired term.
e) The Finance Secretary shall keep a complete record of the accounts of the Association and shall render detailed report of receipts and expenditures of the Association during the Annual Meetings and may be requested to do so in writing at any time by the Board of Managers or the President. S/he shall prepare the Annual Budget of the Association and submit it to the Executive Committee for approval. S/he shall perform such other duties which may be assigned to him/her by the Board of Managers. His/her book must be open to inspection during office hours by any member of the Association.
f) The Auditing Secretary shall scrutinize carefully all expenditures and shall endeavor to secure economy in the disbursement of funds. S/he shall recommend to the Board of Managers necessary measures to safeguard its funds. S/he shall audit all funds and properties of the Association.
g) The Business Secretary shall be responsible for the business transactions of the Association.
h) The Press Secretary shall from time to time issue press release regarding the activities of the Association and its components in IUBAT Newsletter, local and metropolitan papers, radio and other media of information. S/he shall serve as Editor of any publication of the Association.

Sec 4 Election of Officers

a) There shall be an election of officers for the elective positions of the Board of Managers every two years. Any officer may be nominated for or eligible for re-election any number of times. Sec 5 At any meeting of the Executive Committee, regularly and properly called, at least three members present shall constitute a quorum.

Article VIII: Impeachments and Dismissals

Sec 1 Any elective or appointive officer may be removed or suspended from office by two-thirds vote of all members of the Board of Managers. Such removal or suspension may be made on any of the following grounds: inefficiency, abuse of office, disloyalty to the Association, gross misconduct, immorality and other grounds which the Board of Managers may deem sufficient, provided that every opportunity shall be afforded the accused officer to defend himself/herself.
Sec 2 Membership of a regular member may be withdrawn or suspended by the Board of Managers through the recommendation of his/her entity.

Articles IX: Procedures

Sec 1 To meet temporary conditions or emergencies, By-Laws may be adopted at any regularly called meeting of the Board of Managers.
Sec 2 The Robert Rules of Order shall govern the proceedings of any meeting, unless otherwise agreed upon by those present.
Sec 3 The order of business during a regular meeting of the Board of Managers shall be as follows:
a) Call to order
b) Apologies for absence
c) Read and approve the minutes of the previous meeting
d) Unfinished business
e) Report of Committees
f) New business
g) Adjournment

Sect 4 Procedures for the amendment of this constitution shall be as follows:

a) Proposals to amend this constitution may be made by the Board of Managers. The Executive Secretary shall send copies of the proposed amendments together with the ballots to all Regular Members within one month after endorsement of the Board of Managers.
b) All the proposed amendments shall be ratified by a two-thirds affirmative vote of the total number of ballots cast by Regular Members.
Sec 7 An Honorary Member shall be entitled to receive all the publications of the Association.
Sec 8 An Affiliated Member shall be entitled to receive all the publications of the Association.

Article III: Board of Managers

Sec 1 The corporate powers and management of the Association shall be exercised, administered and controlled by a Board of Managers which shall consist of the following members: President, Executive Secretary, Finance Secretary, Auditing Secretary, Business Secretary, Press Secretary and representatives of colleges, campus or chapters.
Sec 2 Representation of colleges, campus or chapters shall be apportioned as follows:
Regular Memberships of Colleges, Campus or Chapters Number of Representatives
10-59 1
60-89 2
90 or more 3
The apportionment shall exclude those members who are already officials of the Board of Managers.

Sec 3 The President of a college, campus or chapter shall automatically become one of the representatives unless s/he designated a member of his/her chapter to take his/her place. The remaining number of representatives from a colleges, campus or chapter which is entitled to more than one representative shall be appointed by the colleges, campus or chapter.

Article IV: Executive Committee

Sec 1 An Executive Committee shall be formed to:
a) Transact business for the Association in accordance with the policy set forth by the Board of Managers.
b) Act as the advisory panel to the Board of Managers.
Sec 2 The Executive Committee shall consist of the Executive Secretary, the Finance Secretary, the Auditing Secretary, the Business Secretary, and the Press Secretary. The President shall serve as ex-officio member of the Executive Committee.
Sec 3 The Executive Committee shall report to the Board of Managers.

Article V: Officers and Elections

Sec 1 The officers of the Association shall be classified into two categories: elected and appointed. The offices of the President and the Executive Secretary shall be filled by election and only degree/diploma holders of IUBAT shall qualify to be elected to these positions. The offices of the Finance Secretary, the Auditing Secretary, the Business Secretary, and the Press Secretary shall be filled by appointment. The appointments shall be made by the President-elect through the recommendation of the Executive Secretary-elect.
b) Any Regular Member may be nominated to any office of the Association, subject to provision of Sec 2, Article V. Nomination shall be made by any member of the Board of Managers.
c) The candidate receiving the highest number of votes for each post shall be declared elected.
d) The manner of voting shall be by postal ballot and a Balloting Committee shall be appointed by the Board of Managers at the completion of the nomination. The Balloting Committee shall consist of at least three members residing in Bangladesh who must not be the nominated candidates for election; at least one member of the Committee must be an employee of IUBAT who shall serve as Returning Officer for the ballots.

Sec 5 The officers shall hold office from the date the official results are declared until a new set of officers is elected.

Article VI: College, Campus, Chapter Organizations (entities)

Sec 1 Ten or more Regular Members of the IUBAT Alumni Association may organize themselves into a college, campus or chapter subject to the approval of the Executive Committee to which requests in writing should be submitted explaining the need for a new entities and defining its proposed membership. No entities may be established without the approval of the Executive Committee.

Sec 2 Each entities shall elect a President, Vice-President, Secretary-Treasurer, Auditor, and Press Relations Officer. They shall perform the usual duties pertaining to their office. Their tenure of office shall be decided by the respective entities. The election of the first set of officers of a entity shall be conducted by the central Association.

Sec 3 The Secretary-Treasurer shall report immediately the names of the officers of the entities after each election to the Executive Secretary. S/he shall also submit a complete list of names and addresses and other relevant information of his/her entity’s members at least twice a year. S/he shall notify the Executive Secretary of any changes in this information.

Sec 4 Each entity may adopt by-laws suited to its needs provided these are not contrary to the expressed provisions of this constitution.

Sec 5 Each entity shall be named after the college, campus, country or locality in which it is organized.


Article VII: Meetings

Sec 1 The Annual Meeting of the Board of Managers of the Association shall be held at a time determined by the Executive Committee in consultation with the Board of Managers.
Sec 2 A Special Meeting may be convened at the request of the Executive Committee or on the petition of one-half of the members of the Board of Managers.
Sec 3 The Executive Committee shall meet at the request of either the President, or Executive Secretary or on petition of two other members of the Executive Committee.
Sec 4 At any meeting of the Board of Managers, regularly and properly called, a quorum shall be:
a) fifty percent of the entities and
b) at least three members of the Executive Committee